For Departing Employees

When employment is terminated for any reason, including but not limited to retirement or resignation, the employee's email account and its associated data (Docs, Sites, Calendars, etc.) WILL BE DELETED. Here is the relevant excerpt from the district email policy (attached in its entirety below):



Upon termination of employment for any reason, the employee’s school email account, including any sent or saved messages and any attachments, will be deleted 30 days after the employee’s last day of work. It is the employee’s responsibility to save copies of any email data that he or she wishes to preserve before that time. There will NOT be warnings or reminders.

If an employee arranges to perform continuing work with the school district after the termination of his or her employment and wishes to keep his or her email account active, he or she must seek “sponsorship” through a department head in the form of a letter of explanation to the District Technology Supervisor detailing a) why the account should be extended, and b) the duration of the extension (no more than 1 calendar year from the date of termination). This sponsorship must be co-approved by the particular school's Technology Coordinator. 


There are many well-documented ways to download/transfer your Google Apps data. To get stuff out of your school Google account Docs/Drive, Picasa, or Contacts, we recommend:

To get a local copy of data in Google Sites, try:

To get your old Gmail, the process depends on whether you want it to be transferred to another Gmail account, or just downloaded to your computer, or otherwise. For Gmail-to-Gmail transfer, take a look at:

For exporting mail to your own computer, check out:

If you still have questions, please do a Google search for terms like "export data from Google", "migrate Google account", "Google Apps dowmload data", "move email from one Gmail account to another" etc. and you will find a wealth of information.

Marion Bates,
Aug 12, 2013, 8:02 AM